Types of HRIS Systems
Foraying in of technological innovations has impressively reshaped the domains of human resource management. With the interplay of human resource management tools, both business and its workplace have witnessed a new glory of human evolution and human engagement.
Today, the area of human resource management has muchly evolved in terms of functionalities and technicalities, contrasting to its inception over recent decades. Human Resource Information System, profoundly called HRIS is one such major center among the vital components of HR.
A Human Resource Information System can be simply defined as a well-characterized software programming that enables the HR experts and executives to store and organize a huge amount of employee information. Though the ultimate objective of HRIS remains the same, there exist various kinds of HRIS tools that each business association utilize. They implement these tools for streamlining their business operations, overseeing the employee undertakings and more. This blog tales you through different HRIS types, that is been widely utilized by business organizations. The major HRIS components are:
I. Operational HRIS
Operational HRIS is of immense help to the manager. It provides the manager with all the required data to support routine and repetitive human resource decisions. Many operational level human resource systems collect and report human resource data. These systems usually include information about the organization’s employees and position and also about governmental regulations. Two major sub-divisions under operational HRIS comprise the following:
1. Worker Information Systems
Worker or Employee database is a noteworthy piece of operational HRIS. Why it is because, the business organizations are in need of constant monitoring of employee records and subtleties relating to their professional and personal details including their name, address, sex, minority status, citizenship, instruction, past expert encounters and significantly more.
2. Position Control Systems
The central idea of position control frameworks is to aid the business organization in filling vacant job positions in the organization studio. The framework helps in distinguishing each position inside the association; say which employee is holding particular job position, what are the different job roles handled under the particular job position, which vacancies can bridge the current gap in the organizational workflow and more. Alluding to the position control system, the HR manager can recognize the need of concerning and unfilled employee positions.
3. Performance Management Systems
Employee performance is what makes the organization ahead in terms of productivity and revenue. It propels the growth of the business organization if strategically handled. Business organizations have to implement many tactics and strategies so as to assure a positive and vibrant employee engagement/ performance. With the human resource management tool, the business organizations can timely monitor employee performance. The HRMS components like timesheet, attendance management, employee appraisal can collaboratively help in assuring performance management.
The performance management systems help in disseminating performance appraisal information and profitability data information. This framework is also much of the time utilized as proof in employee grievance matters. With the aid of the performance management system, the business organizations can promptly make various choices pertaining to employee retention, employee promotion, employee transfer or employee termination.
II. Tactical HRIS
Tactical human resource information system helps largely the managers with choices that underline the allocation of resources. Under the HR domains, these incorporate the enrollment choices, work or job analysis, decision choices, employee training, and employee development and furthermore employee remuneration plans. Tactical HRIS likewise has a couple of subparts just like operational HRIS. They are clarified underneath:
1. Recruitment Information Systems
The recruitment information system has a pivotal role in any business, be it the SMEs or larger enterprise. In order to acquire the right talents, the business organizations have to place themselves one step ahead of their competitors. They need to come up with strategically designed enrolling plans so as to not miss the right talents. The arrangement should be robust so as to address holes, for say, unfilled job positions, that are to be filled and aptitudes required to the workers for these positions.
A recruitment management system can play a vital role in identifying the current business need, so as to bring in more production and business revenue.
2. Pay and Benefits Information Systems
This specific data framework may bolster an assortment of strategic HR choices, particularly with regards to remuneration and advantages frameworks. Pay and advantages plan a significant job in the general efficiency of the association.
3. Employee Training and Development frameworks
The HR manager’s role doesn’t end with recruiting the right talents or filling vacant job positions. He should trigger different activities for constantly improving employee quality. With the help of strategic HRIS, the business organization can timely allocate employee training and development programs. The preparation must be aimed at those people who are intrigued as well as fit for benefiting from the training.
III. Strategic HRIS
Strategic HRIS centers around managing labor negotiations, workforce arranging, and certain particular HR programming. The principle purpose behind this framework is to have a general idea about work assets and workforce planning. Kinds of strategic HRIS includes the accompanying:
1.Workforce Planning System
Association that is engaged with long haul strategic planning, for example, those intending to venture into new market territories, develop processing plants or workplaces in new arenas, or planning to include new items, they will be required access over data about quality and quantity of accessible workforce to accomplish their objectives. Data frameworks that help workforce planning fill this need.
2. Specific Human Resource Information Systems Software
There has been a lot of programming that has been intended for the correct working of the HR. Programming that is explicitly intended for human resource management can be separated into two fundamental classes: a complete human resource information system tool and limited-function packages that help one or a couple of human resource activities.
IV. Complete HRIS
The automation of HRIS has brought in an incorporated database that collaborates together with the human asset records, employee documents, employee positions, stock records, organizational policies, employee monitoring, and numerous other human asset records. They are developed in a planned way that applications can easily project can valid reports from any of the human resource management segment.
HRIS was presented with the goal that the overall HR domain can work in a lot simpler and less difficult way. Today, a majority of the business associations over the globe has begun actualizing HRIS and are profiting by its utilization in all means. Have a look at the following blog to explore more about types of HR systems. Types of HR Systems