Benefits of HR Organizational Charts Available in Open HRMS

Managing and monitoring human resources management activities manually is a tiring task if you are running a medium to large size organization. The chances of causing errors are high in such cases, and it also drains large amounts of your working time. Open HRMS was introduced as a solution for helping an organization in handling HR-related activities just like a piece of cake. It offers a centralized database where you can organize all HR operations with the assistance of user-friendly operation tools. This human resource management software offers you various unique features that will help to strategically enhance the productivity of your HR department. The HR Organizational Charts is one such feature available in Open HRMS to simplify HR activities.

You will get a clear idea related to HR Organization Charts in Open HRMS and the benefit of configuring one for your organization in this blog.

What is an HR Organizational Chart?

If you are wondering about the term Organizational Chart, it is nothing but an arrangement of employees in a hierarchical order based on their job position. Organogram is another term used for HR organizational charts. This chart will visually illustrate the internal structure of your organization. An organizational chart includes details of the job position of the employees and how each of them is connected within the organization. This will help to understand the hierarchical order of job positions and employees within the company. You can mention the job titles and names of the employees in boxes or circles and use lines or arrows to indicate how they relate to each other in the organization.

The employees within the company will get an idea of the position of each employee within the company and how they fit into the network of the organization. In a company, these organizational charts are usually managed by the HR department. After creating an organization chart, it is necessary to frequently keep it updated. The HR department has the responsibility to update the organizational chart based on new employees, resignations, promotions, and changes in job positions.

Benefits of Organizational Charts

Organizational charts:

- Give a clear idea of authority and responsibility reporting. Through an organizational chart, employees get an idea of their higher officers and to whom to report and contact when they face any issues in their work. 

- Save time as the employee will be able to quickly access details of their co-workers. 

- Provide an insight into the roles and responsibilities of each employee within the company. Each employee will be able to see their role in the context of the whole company. 

- Help to enhance the relationship between employees as each of them will get details of each other which breaks the ice between the employees. 

- Enable newly hired employees to know their co-workers and officers. Newly joined workers will have starting trouble and feel overwhelmed with the new working environment. The organizational chart helps them to identify their co-workers and to whom they can rely on whenever there is a work issue.

- Display the job position of each employee, which helps them to easily find human resources where there is an emergency. 

- Illustrate the hierarchical order of the employees, which inspires them to work and achieve more to reach the top position. 

- Improves collaboration and communication within the organization.

- Aids to locate required resources and talents for a particular task in the company, which reduces the workload of management.

Types of Organizational Charts

In order to illustrate the organizational chart of your organization, you can use the most convenient and suitable method according to your preference. There are several patterns available to arrange the organizational chart. Pyramid-shaped organizational charts are the widely used pattern for illustrating the employees of the company in a hierarchical order. 

Types of organizational charts include

1. Hierarchical Organizational Charts

2. Functional Organizational Charts

3. Horizontal or Flat Organizational Charts

4. Divisional Organizational Charts

5. Matrix Organizational Charts

6. Network Organizational Charts

7. Team-based Organizational Charts 

Hierarchical Organizational Charts

The Hierarchical charts are the most commonly used design of organizational charts. It can also be considered as the traditional chart to show the hierarchical order of the employees in a company. The employees will be listed according to their job position in a pyramid like structure. It illustrates a clear top-down hierarchy of employees. The CEO or the higher officer of the company will be shown at the top, followed by the management, executives, and entry-level employees. Hierarchical organizational charts are easy to understand.

Since the chart is arranged based on the hierarchy of the job position of the employees, the employee can easily figure out to whom they need to report their work. It gives an idea related to the roles of each employee within the organization and how they complete the work structure of the company.

Features of Organizational Charts in Open HRMS

The dedicated Open HRMS will assist you in generating an organizational chart specifically for your organization based on the record of the employees created in the database. According to the recorded employees and job positions, Open HRM creates an advanced organizational chart for your company. At a single glance, you will get an overview of the employees from the higher level to the entry level within the organization. It will provide the overall hierarchy of the company. From the organization chart, you can click on an employee to get the employee form of the respective one. By doing so, you will get a detailed view of the employee with complete work information.

The organizational chart provided by Open HRMS is easily shrinkable and expandable. Clicking on the higher-level employee will expand the chart by providing the list of employees working under him/her. Clicking again will bring the chart view back to the earlier form. The chart will clearly show the job position and department of each employee. This will help the employees to understand their co-workers. Especially for newly hired employees, Open HRMS will guide them to get an idea related to their working structure of the organization.