A Comprehensive Analysis of Open HRMS Announcements Module

Announcements are an apt way to communicate essential and high priority information. When we consider an organisation, announcements make it smooth to pass information to the employees regarding the general company announcements. This simple tool is very effective for efficiently handling each notification.

Without proper planning and supervising of the announcement, it won't be easy to manage the company announcements properly. Implementing an efficient announcement application like the Open HRMS Announcement module in your company will solve all the worries associated with company announcements.

The Announcement module in the Open HRMS suite permits the concerned persons of your company to create announcement requests and allows them to send them to the managers or the responsible authority of your company. This method will help you to avoid unwanted and unnecessary announcements. 

This blog will give you an overview of the Open HRMS Announcement module.

After installing the Announcement module from the App Store of the Open HRMS, you can move into the Announcement module by clicking on the Announcement menu icon viewed in the main dashboard.

When you press on the Announcement menu icon, you will be directed to the Announcements window, as shown below.

By viewing the Announcement window, you will get an overall idea of all the previously conducted announcements that are already saved on the platform. This means all the created and saved announcement previews will be displayed in the window along with essential data such as Code No, Title and Status. So, viewing this window itself give you an idea of each announcement. If you are required to view the full details of any of the records, you can offer a single mouse click on the required data. Now the respective announcement details will be displayed in detail as shown below.

The Announcements window not only depict the preview but also furnishes different sorting and other functionalities. You can obtain the sorting functionalities from Filters, Group By and Search options. When you click on the Filters tab, you will get the default filters called Approved Letters and General announcements. You can apply these filters to view only the Approved Announcements and general announcements. For example, if you want to view only the Approved announcements, you can click on the default filter ‘Approved Letters’. Now, the system will automatically search for approved announcements and depict only the approved announcements, as shown below.

Likewise, if you want to customize a new filter, you can make use of the Add Custom Filter option. Similarly, the Group By tab allows you to group the records based on different criteria. The default Group By option available here is Status. You can click on the Status option to arrange the data based on their status. So the records in the same status will list under one title and form a group.

Here also, the system offers the customizing option. Using this option, you can customize different grouping options. In addition, the Export All option right to the Create button allows you to export all the data in the window to an excel sheet. The Create button acts as the key to the Announcement creation form.

The Code No. field will display the sequence number of the announcement. The next field in the window is an enabling field named General announcement. This field is included in the form for marking whether it is a general announcement or not. Additionally, you have the option to mention the Start Date and End Date. To allocate the date, the system will depict a calendar dropdown. Then you can select the Announcement Type from the options By Employee, By Department and By Job Position.

Moreover, the create date of record will be auto allocated in the Requested Date field. After that, you can specify the company. Under the Letter tab, you can type announcement content.

Let us create a new Announcement for a Christmas party to understand the functionalities. So we can provide the announcement subject in the Title field. As it is a General Announcement, we can set this announcement as a general announcement. Moreover, the Start and End dates can be given in the specified fields.  If the system runs on a multi-company basis, we can choose the company. Finally, we can provide the announcement content under the Letter tab.

Now we are given all the information, and it is time to save the newly created announcement. To save the announcement, we can click on the Save button. Now the newly created announcement will be saved in the Announcement window.

Now the newly created and saved announcement should be sent to higher authorities for approval. The Send For Approval button is available in the top left corner as shown below.

Also, you can see the different statuses on the right top as Draft, Waiting For Approval and Approved. Before sending for approval, it is in the Draft state, and the stage will be changed to Waiting For Approval when you click on the Send For Approval button. Now the window will display Approve and  Refuse button for the responsible person, as shown in the image below.

After checking the announcement content, the higher person can approve it by clicking on the Approve button. Now the system shows the status of this announcement as Approved.

This is how the Open HRMS Announcement module functions. HRMS Software is always and ideal platform for managing all your company announcements activities